7 Essential time-saving Business Tricks You Must Not Ignore in 2024
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In today's world, extracting the maximum productivity levels in the minimum amount of time is essential. Gone are the days when business owners and their employers could afford to spend extra time on one particular task.
Unfortunately, it has been seen that office workers are productive for only 31% of their office workday. So, as a business owner, you must learn the following tips and tricks to save time at work!
1. Plan the day's schedule in advance
This is a simple yet effective trick for avoiding time wasted at work.
When you plan the day's schedule, you incorporate all the important things that must be done. This way, you won't have to spend extra time considering which tasks must be completed.
Note your activities right before you start working, along with the approximate time each task will take.
Without a handy schedule, you'll be more likely to forget your tasks, especially if you have a lot on your plate.
Moreover, with a comprehensive schedule, your mind won't drift away because it will already know the next task.
2. Take breaks
While working is great, working constantly without giving your body any rest isn't great. On average, a business or company owner must work about 10-12 hours daily, which is a long time.
You'll burn out much faster if you don't give your body and mind the break they deserve. Many people use their break time to work, which is counterproductive.
Therefore, take a 10- 15-minute break after every 45 minutes. And remember, when you take a break, treat it as a break.
Don't use your phones or any other electronic devices. Meditate, close your eyes for some time, or simply take a walk outdoors to freshen your mind.
3. Set aside time for emails
Responding to and drafting emails throughout the day may look like you're saving time, but in reality, it's eating away at your productivity.
Good business people understand the importance of being active on emails, but they also know that it has to be done only at a specific time each day.
You can check your emails twice daily, preferably before or after lunch and after your day's work.
4. Network smarter and faster!
If you often attend networking events, giving away your traditional paper business cards one after the other eats away at your time.
Instead, switch to a smarter option like a Mobilo business card. Tap the digital card on the receiver's smartphone, and you instantly send all the details to their phone.
Moreover, you'll also end the hassle of reprinting and ordering your business cards repeatedly, as you can update everything online!
5. Delegate tasks
One of the most important tasks of a business owner is knowing how and when to delegate tasks. If you try to do every small thing yourself, you'll have too much work and little time. Instead, know which tasks should be distributed to which team.
For example, if a sales meeting is scheduled but you won't be able to attend, ask the sales manager or someone reliable from your team to take over the work.
Your employees will appreciate the opportunity. You will also be able to reduce a lot of stress.
6. Use the Important/Urgent Matrix
Use the Eisenhower Matrix for clarity if you're ever confused about which tasks to do at what time.
This matrix has four quadrants: Important and Urgent, Important and Not Urgent, Not Urgent and Important, and Not Important and Not Urgent.
Even though "urgent" and "important" might look the same, they are quite different.
"Urgent tasks" refer to those that require immediate attention, while "important tasks" are those that may or may not require your immediate action but are important in terms of the company's long-term goals.
Therefore, you'll have to prepare a matrix accordingly and set aside tasks for each matrix.
7. Use natural light
While this might not sound like much, using natural light and air can automatically help you work more efficiently, increase productivity, and reduce the time each task takes.
When you work in an airy room with natural light, your mood will be uplifted, and you will be more likely to complete tasks on time. Exposure to natural light is said to improve your sleep cycle and balance hormone levels in your body.
You may even keep some green plants around the windowsill to let in positive vibes. If your workspace doesn't allow much natural light, try to install artificial lights that shine like natural light.
Conclusion
These are some basic tips and tricks that will help you save a lot of time at work and address each task efficiently. So don't wait anymore—try them out!
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